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Posted: Sunday, December 17, 2017 11:45 PM

Administrative Assistant Description Do you want the opportunity your skills to solve meaningful challenges? Would you like to contribute to a team where your work will make a difference and your expertise is valued? Are you passionate about providing great customer service? AGS specializes in compliant, innovative, and efficient detention management, health services, and records and document management services. AGS safeguards some of the most demanding missions facing key federal agencies including the Department of Homeland Security and the U.S. Air Force. DUTIES AND RESPONSIBILITIES: + Types a variety of materials in the form of memoranda, letters, briefing materials and reports. + Receives visitors and telephone calls for the supervisor, referring callers directly to supervisor or screening those which in the incumbentA?s judgment can be handled by the supervisorA?s subordinates or others offices and tactfully refers them as appropriate. + Personally takes care of many matters and questions including answering substantive questions not requiring research or technical knowledge. + Maintains supervisorA?s calendar and schedules appointments and meetings upon own imitative based upon personal knowledge of supervisorA?s workload and current issues of importance with or without prior clearance. Reminds supervisor of appointments and briefs supervisor on the matters to be considered on the matters to be considered before the scheduled meetings. On own initiative, reschedules appointments when it becomes apparent that the supervisor will not be able to meet previous engagements. + Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takesnecessary action. When necessary uses initiative to obtain clarification or instructions from originating offices. Types a variety of materials in the form of memoranda, letters, briefing materials and reports.Receives visitors and telephone calls for the supervisor, referring callers directly to supervisor or screening those which in the incumbentA?s judgment can be handled by the supervisorA?s subordinates or others offices and tactfully refers them as appropriate.Personally takes care of many matters and questions including answering substantive questions not requiring research or technical knowledge.Maintains supervisorA?s calendar and schedules appointments and meetings upon own imitative based upon personal knowledge of supervisorA?s workload and current issues of importance with or without prior clearance. Reminds supervisor of appointments and briefs supervisor on the matters to be considered on the matters to be considered before the scheduled meetings. On own initiative, reschedules appointments when it becomes apparent that the supervisor will not be able to meet previous engagements.Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takesnecessary action. When necessary uses initiative to obtain clarification or instructions from originating offices. + Controls incoming and outgoing correspondence and action documents, following up to ensure that deadlines are met for responses. + Receives requests for information, advising when material can be furnished and prepares it personally or follows up to ensure it is prepared within deadlines. Assembles, compiles, and summarizes information from files and documents in the office or other available sources for use by the supervisor or other staff members. + Arranges for meetings, including making reservations for conference rooms and notifying participants. When necessary, attends meetings and prepares reports of the proceedings. Arranges for meetings, including making reservations for conference rooms and notifying participants. When necessary, attends meetings and prepares reports of the proceedings. + Establish

Source: https://www.tiptopjob.com/jobs/76122649_job.asp?source=backpage


• Location: Rochester

• Post ID: 34410647 rochester
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