Home > Rochester jobs > Rochester education jobs

Posted: Sunday, August 27, 2017 12:28 AM

Opening Full Time 40 hours Grade 007 Biochemistry and Biophysics Schedule 8 AM-4:30 PM; OCC WKENDS Responsibilities **General Statement:** The Secretary III supports numerous department activities and must be adaptable to changing responsibilities during the academic year. Works with faculty and staff to provide support for academic courses, coordinates Student Seminar series, coordinates department mail services and orders supplies. Assists graduate studies administrator with admissions processes, new student orientation and work as assigned. Assists with retreats, seminars, special events and grants submissions as assigned. **Specific Responsibilities:** **Facilitate Graduate Courses:** With direction from course directors and administrator, provides administrative and secretarial support for 10 departmental courses, including two "core" courses for the School of Medicine and Dentistry with enrollments of 80+ students, undergraduate laboratory course, seminar courses and Training-Grant specific courses. Organization: * Schedules and attends organizational meetings with course directors and faculty. * Updates syllabi each semester as required. * Compiles handouts including laboratory manuals. * Compiles and posts documents and maintains Blackboard (online course system). Scheduling and Examinations: * Compiles and maintains grade spreadsheets in Excel. * Directs the process for examinations by notifying faculty, compiling and distributing examinations. * Coordinates Biophysics 1st year examination. * Schedules Teaching Assistant (TA) hours. * Coordinates room scheduling. * Assists faculty with online grading. Other: * Orders textbooks. * Prepares Supplemental Grade Notices as required for faculty signature. * Updates University online Course Descriptions and Working Reports that establish semester course offerings. * Schedules courses with Center for Experiential Learning (CEL). **Coordinates Student Seminar Series:** * Initiates 2 semester student seminar schedule for the academic year. * Collects title and abstract from presenters and distributes to faculty and students each week. * Tracks student attendance. * Coordinates process for seminar awards. * Posts information to student database. **Support the Graduate Program with direction of the Administrative Assistant. Assist with the running of two Ph.D. programs in the Department:** Assists with graduate admissions for two programs. * Compiles application material from several sources. * Maintains Excel spreadsheet. * Assists with admissions weekend activities including working with student hosts to facilitate activities. Assists with student orientation, semester registration and student recruiting including coordinating Faculty Research Seminar mailings to 60+ schools. Assists with undergraduate diploma ceremony and department events. **Support the general operations of the office under the direction of the Administrative Assistant:** Coordinates all mail services for department (approximately 150 faculty, students and employees) including pick up, sorting, distributing, rerouting, FedEx. Assists grants manager with filing, sign-off and other duties depending on grants submissions. Orders all office supplies, keeps inventory, works with laboratory personnel to facilitate ordering for laboratories. Supports faculty needs including scheduling, typing, copying and special projects. "Troubleshoots" problems contacting relevant services, ie facilities, IKON Office Solutions, housekeeping. **Qualifications:** Requires two years of post high school education in secretarial or word processing studies, or the equivalent and at least 2 years of secretarial, word processing and practical office experience; or equivalent combination of education and experience. Advanced secretarial or word processing skills required. *EOE Minorities/Females/Protected Veterans/Disabled* *Job Title:* Secretary III *Location:* School of Medicine & Dentistry *Job ID:* 199304 *Regular/Temporary:* Regular *Full/Part Time:* Full-Time


• Location: Rochester

• Post ID: 30462953 rochester is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017