Posted: Wednesday, April 26, 2017 5:11 PM
Executive Assistant - Office Manager Job Type: Full-Time, Direct Location: Henrietta, NY ER Select is currently recruiting for an Executive Assistant / Office Manager to join our non-profit client in Henrietta, NY! This individual will provide a high-level of administrative support to the foundation's Program Officer and Trustees. Essential Duties: * Process written documents to include letters, memos, charts, budget projections, spreadsheets, etc. for approval * Assist in various capacities with foundation grant requests, and with tracking of grants after they are made to recipients * Develop a tracking system for grant requests from receipt to review to approval or rejection * Process documents needed to track, review, and approve or reject all grants * Organize and manage Program Officer and Trustees' business documents both on the main file server and in hardcopy files * Accompany Program Officer to meetings as needed * Work with marketing to maintain the Foundation's website * Maintain overall operating budget for Foundation * Serve as first point of contact for phone calls and visitors * Prepare, send, accept, deliver and distribute packages * Provide office equipment support to include copier, phone and computers * Negotiate and approve vendor contracts * Serve as the liaison for all service and repairs * Reconcile and approve invoices for payment * Manage the process for nightly server back-up * Place orders and track inventory of supplies * Research and execute special projects for Program Officer and Trustees as requested * Plan Foundation meetings and events Qualifications: . Associates degree required, Bachelor's degree preferred . 5+ years of administrative experience supporting executive level employees required . Excellent written and verbal communication skills . Strong organizational skills with a keen attention to detail . Ability to work independently . Proficiency in Microsoft Office with advanced skills in Excel and PowerPoint Company Description: ER Select is a human capital solutions firm that helps clients find, retain, develop and transition the people their company needs to succeed. We are constantly in search of qualified job candidates and support them throughout their careers with career advisement services.
• Location: Rochester
• Post ID: 24601333 rochester