Posted: Wednesday, September 27, 2017 1:45 AM
The Accounting Clerk's main purpose is to process accounts payable and accounts receivable. This includes managing the inventory in the warehouse, ordering necessary parts and other office supplies, payroll and other miscellaneous accounting/administrative duties. Essential Job Functions/Responsibilities: * Review Service SA and prepare customer invoices for service, job billings distribution, sales and recurring monitoring. * Track and manage inventory. * Purchase and receive inventory/equipment for jobs and service, RMA's/Repairs. * Invoicing and billing clients using AIA billing when required. * Enter accounts payable transactions and follow up appropriately with vendors. * Review job folders and load commissions, WIP into QuickBooks accounts. * Prepare contracts for new monitored accounts and perform updates of changes to existing monitored accounts. * Recognize potential issues and troubleshoot monitored accounts. * Process monthly recurring billing. * Process the collection of accounts receivable and loading of accounts payable. * Prepare prevailing wage paperwork and insurance when required by a job. * Conduct account reconciliations (banking, credit cards, vendors, etc.) * Requests and reviews insurance certificates. * Perform banking and notary duties. * Run and analyze financial reports * Perform internal audits as needed. * Prepare, assist and process sales tax returns * Answers phones as well as additional duties as assigned.* Must possess an Associates or Bachelor's Degree in Accounting or Business Administration * 2-5 years accounting/administrative experience * A background in construction accounting is a significant plus. * Previous experience with AIA billing and prevailing wages preferred. * New York State notary or willingness to become a notary (TSG to pay for training/licensing.) * Proficiency in QuickBooks (Contractor version) and Microsoft Office (Outlook, Excel and Word) is preferred. * Must live in the Rochester, NY area. Special Requirements: Technical Systems Group, Inc. conducts business with government entities that requires a security background check with fingerprints. The person working in this position must be able to pass this form of security clearance to work here. Other Skills and Requirements: * Strong attention to detail * Ability to identify problems and solutions through analysis and intuition. * Ability to multi-task and work under pressure with occasional tight deadlines. * Able to effectively manage time and to prioritize responsibilities. * Results oriented with the ability to be self-directed. * Able to effectively and appropriately communicate orally and in written format. * Independent and proactive thinker. * Quick learner. * Strong initiative * Team player with ability to get along with a variety of personalities. * Logical * Adaptable Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and calculators. Position Type/Expected Hours of Work: Standard hours of operation are Monday through Friday, 8:00 am until 5:00 pm with a one hour lunch. There is some flexibility of hours allowed on occasion with prior approval from manager. Overtime may be required from time-to-time as the need is determined. AAP/EEO Statement: Technical Systems Group, Inc. (TSG) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, TSG complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• Location: Rochester
• Post ID: 31548787 rochester